Chaplia Pavlo, PhD Student, Taras Shevchenko National University of Kyiv, Kyiv, Ukraine

ORCID: 0009-0005-8406-737X
e-mail: pashachaplia@gmail.com

The role of Accounting Registers in Ensuring Internal Control of Electronic Transactions in an Automated Environment

Abstract. Introduction. The rapid digitalization of financial operations, proliferation of electronic money, and integration of digital wallets and international payment systems have significantly transformed accounting landscapes. Traditional accounting registers, which were designed primarily for documenting cash and non-cash bank transactions, are insufficient for ensuring the reliability, transparency, and completeness of accounting data in this new environment. These limitations create risks of information distortion and hinder the functioning of internal control systems.

Purpose. This study aims to demonstrate the necessity of implementing specialized accounting registers for electronic money and to develop model register formats that meet internal control requirements in automated accounting environments.

Results. In the context of increasing electronic transactions, the paper proposes a systematized approach to transforming accounting registers. Three types of registers have been developed: one for the movement of electronic money, one for monitoring balances in digital wallets, and one for international electronic transactions. Each register is adapted to reflect the specifics of electronic payment flows, including transaction types, payment platforms, amounts, currency exchange rates, commissions, counterparties, and exchange rate differences. The proposed register formats are presented in tabular form to improve analytical capabilities and ensure reliable financial reporting.

The study also emphasizes the feasibility of integrating these registers into ERP systems and other automated accounting platforms. This integration would enable real-time monitoring, enhance internal control procedures, and guarantee the precision of data employed for managerial decision-making and external reporting.

Conclusions. Introducing specialized accounting registers for electronic funds is a critical step toward adapting the accounting system to the demands of the digital economy. These registers enhance the effectiveness of internal controls and ensure compliance with international accounting standards. These findings could provide a methodological basis for future research on the digital transformation of accounting and financial monitoring practices.

Keywords: electronic money; internal control; accounting registers; electronic transactions; payment systems; automated environment.

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